Stop manually typing invoice data. Forward your vendor invoices and get structured data ready for bulk import into QuickBooks, Xero, or any accounting software.
Every business receives invoices—from suppliers, contractors, service providers. These arrive as PDFs in emails, and someone has to open each one, find the key fields, and type them into your accounting system. Multiply that by dozens or hundreds of invoices per month.
A single invoice takes 3-5 minutes to process manually—find the email, open the PDF, locate vendor name, invoice number, date, line items, total, and type it all in. At 100 invoices per month, that's 5-8 hours of pure data entry. Plus the inevitable typos that cause reconciliation headaches.
The frustration compounds with invoice variety. Every vendor uses a different format. Some have invoice numbers at the top, others at the bottom. Dates are formatted differently. Line item tables vary wildly. Your team has to mentally parse each one before they can even start typing.
We've built an intelligent extraction system that handles the complexity of varied invoice formats and outputs clean, consistent data ready for your accounting software.
Simply forward invoice emails to your dedicated processing address, or upload PDFs directly. We accept invoices from any vendor in any format.
Our system uses OCR and machine learning to identify and extract key fields: vendor name, invoice number, date, due date, line items, subtotals, tax, and total amount.
Receive structured CSV or IIF files formatted for your accounting software. Bulk import in seconds instead of entering invoices one by one.
invoice_2024_1247.pdf
Processed"vendor": "Office Supplies Co.", "invoice_number": "INV-2024-1247", "invoice_date": "2024-11-28", "due_date": "2024-12-28", "subtotal": 1150.00, "tax": 97.50, "total": 1247.50
Vendor name, address, and contact details. Automatically matched to your existing vendor list.
Invoice number, PO number, invoice date, and due date. Properly formatted for your system.
Individual products or services, quantities, unit prices, and line totals. Complex tables handled.
Subtotals, tax amounts, discounts, shipping, and grand totals. Currency detected automatically.
This solution is built for anyone who deals with vendor invoices and wants to eliminate manual data entry:
Manual invoice entry is one of the most repetitive tasks in accounting—and one of the easiest to automate. The data is right there in the PDF; you just need a system smart enough to find it.
Beyond time savings, automation improves accuracy. No more transposed digits or misread amounts. No more invoices that slip through and go unpaid. And your team can focus on work that actually requires human judgment—reviewing expenses, catching discrepancies, managing vendor relationships.
We output data in formats that work with the accounting software you already use:
QuickBooks
Xero
FreshBooks
Excel/CSV
Sage
Custom Format
Stop typing the same data over and over. Let us handle the extraction so you can focus on running your business.